Procurement is messy because it touches engineering (BOQ), site stores, finance, vendors, banks, auditors. Most ERPs make you reconcile across all of them at month-end. The Farvision P2P engine runs the whole cycle on one tenant — indent triggered by BOQ line, multi-level PO approvals, QC-gated GRN, three-way matched bill, payment scheduled against treasury cash. The Procurement Head sees every stage live; the auditor gets a clean trail; the vendor gets paid predictably.
Procurement starts wherever a need arises. In construction, the engineering module pushes BOQ-driven indents — cement for next slab, steel for column ties, RMC for the casting. But that's not the only source. The admin team needs toner. The IT team requests laptops. Maintenance raises spares. Marketing orders signage. All of them flow into the same indent pipeline with their source tagged. Each indent carries its own budget context — engineering knows BOQ remaining, departments know their cost-centre allocation. Approval routing matches the source.
For repeat items at agreed rates, the indent flows directly to a Purchase Order on the rate contract. No tendering. No delay. For new items, large purchases, or anything outside rate-contract terms, the optional flow kicks in — vendor RFQ blast, quotations received, comparative scoring, Note for Approval, multi-level PO approval. Two paths to the same destination. The system picks the right one by item-type and amount-band; the buyer overrides where domain knowledge says otherwise.
The truck arrives. Three things happen before goods can move past the gate. Vehicle in — license plate captured, driver KYC verified. Weighbridge — gross weight (truck loaded), tare weight (empty truck on file), net weight calculated. Net is compared to PO quantity right at the gate; shortage gets flagged before unloading. Gate pass — generated digitally, signed by the gate supervisor, attached to the GRN about to be created. Nothing moves to the unloading bay until the gate pass is in hand. The gate is where pilferage and short-supply disputes are killed before they start.
GRN is created in pending status as goods enter the unloading bay. For materials that need quality testing — concrete cubes, steel coupons, cement samples, tile lots — a sample request fires automatically based on the item's QC rules. Sample goes to lab. Lab tests against the parameters configured for that item, against the standard values for that business unit. Feedback returns. The GRN sits pending until the lab decides. Pass — GRN accepted, stock added to project store. Fail — GRN rejected, the lot routes to Rejected From Laboratory, debit note auto-drafted, vendor notified. Auditor's query: every test, every result, every decision, five-year trail.
Bill arrives — auto-populated by AI Doc Scan if you've added it, manually otherwise. Three-way match runs against the PO and GRN. Within tolerance, the bill auto-clears for payment scheduling. Outside tolerance, it lands in the discrepancy queue. AP voucher posts to Financials in the same instant. Hold/release governance handles disputes, quality fails, vendor compliance issues. Payment requisitions get scheduled against ageing buckets and treasury cash. Vendor ledgers stay clean. The accountant works on exception, not data entry.
The Procurement Manager wants item-wise — how much steel did we buy this month, what are rates trending. The Project Manager wants project-wise — what's spent, what's committed, what's blocked at QC. The CFO wants enterprise-wise — total commitment, cash burn, which projects are over-running. Farvision's Procurement Monitoring Console answers all three from the same data, on the same screen, with drill-through. Pending PMC by BU, by group, by project. Every cell clickable. The Procurement Head's morning becomes a five-minute scan instead of a forty-minute spreadsheet exercise.
The most expensive thing in procurement isn't price negotiation — it's the document sitting in someone's queue for six days. Every day a PO sits, vendor enthusiasm dies a little. Every week a bill sits, trust frays. Farvision's Approval Time Taken reports cover every stage — Store Requisition, Indent, PO, Purchase Bill, Note for Approval, GRN, Non-Stores Purchase. Median time, p90, breach count, by-approver leaderboard. The Procurement Head sees the bottleneck. The CFO sees the cost in vendor goodwill. Action gets taken. Vendor loyalty stays where it should.
The PMC console changed our procurement reviews. Used to be the head of procurement opening five spreadsheets and arguing with the CFO about which numbers were current. Now everyone's looking at the same screen — open POs, ageing, vendor scorecards. The argument's not about the data anymore. It's about what to do.— Procurement Head · Top-15 Indian developer
Forty-five minutes. We'll walk an actual indent from BOQ-trigger through approval ladder to PO issue, then through GRN, QC, three-way match, AP voucher, payment scheduling — on a live tenant. Bring your procurement head, your accounts head, and your CFO. They each get to see what they need.